Pleasing to see that the SFA again have acknowledged the acceptance of electronic and digital signatures within the latest 2013/2014 funding guidance. Which states:-
Confirmation and signatures
26. We recognise that you will decide which process you will use to record the learner’s and employer’s confirmation. We recognise that it is unlikely that a standard approach and process will meet the needs of every provider.
27. You can hold evidence in an electronic format. This includes holding information on electronic platforms and in scanned format, which includes, but is not restricted to, digital signatures. When you collect a learner’s signature, we accept that it may be handwritten, in electronic format or both.
28. You must make sure that digital signatures and the wider systems of control give your management team enough assurance that learners are eligible for funding and that they actually exist. You must also make sure that you have systems in place so you can monitor learner activity, including that they are continuing to learn and achieve.
29. However, it is your responsibility to make sure that you keep an effective and reliable form of evidence to support funding claims, including evidence that learners actually exist and are eligible
and the activity they carry out. You must hold the evidence in a form that we can access and audit.
click here to read the full guidance notes
click here to request more information on the Smart Assessor e-portfolio